Graduate Assistant Requirements

Graduate assistants

Graduate assistants normally are expected to work 20 hours per week and are considered 50% full time employees (FTE). On occasion, they may be considered 37.5% FTE; they are then required to work 15 hours per week, and their stipend will be reduced accordingly.

Job descriptions

This assistantship, which is for 12 months and carries a fee scholarship, will involve work with AFS staff on a variety of projects, including (but not limited to) the AFS website, online communications with AFS members, the AFS annual meeting, and AFS scholarly communications partnerships with the Indiana University Library. The person in this position will have a unique opportunity to take on important work at a very energetic and active learned society, which will be excellent professional preparation for future work in the field. We especially seek applicants with experience in database work, web-based communications, special event planning, and/or publications.

The number of positions for this job will vary. Graduate assistants at the AAAMC work primarily with special collections of African American popular music. Duties may include: processing collections comprised of sound recordings, scores, photographs, and manuscripts; preparing box/folder lists and other finding aids; digitizing various audio formats and making CD reference copies; contributing and editing reviews and articles for Black Grooves and Liner Notes; scanning photographs and print material; assisting with special projects; conducting research to support AAAMC activities.

ATM offers four positions for GAs, with two usually reserved for entering students. Three positions include a fee scholarship. Graduate Assistants at the Archives of Traditional Music work primarily in the access digitizing program and receive training and experience in the following areas: identification, evaluation, and handling of field audio formats, including format characteristics and preservation problems; operation of open reel and cassette tape machines as well as turntables; audio engineering basics, particularly the manipulation of signal chains for digitizing; collection of appropriate metadata for digitizing operations; working with documentation supplied by field collectors; and procedures typically used in audio archives.

In the course of their work, graduate assistants listen to a large number of field collections from a variety of collectors. ATM graduate assistant duties include digitizing open reel tapes, cassette tapes, and LPs to fill orders; completing ATM documentation related both to the collection and to digitizing work including preparing, organizing, typing, labeling, photocopying, and filing documentation for sound recordings; and processing field collections and the associated documentation in preparation for cataloging.

This is a 10-month position and includes a fee scholarship. Assist editors with the preparation of manuscripts for publication; receive, acknowledge, and track submissions using a web-based database; manage correspondence with authors and guest editors; copyedit accepted materials; mark-up manuscripts and coordinate composition process with typesetter; check proofs for errors; coordinate printing with typesetter and printer; coordinate offprint orders and mailing of complimentary copies; post updates to the JFR website. Anyone seriously interested in this position should talk to the JFR Editor before the meeting to select AIs and GAs.

The MLA offers one GA position, with no fee scholarship. Duties include Indexing books and journal articles using online webform, updating online databases, and communicating with MLA staff. The GA occasionally assists library patrons with directional queries, as needed. These positions demand excellent reading comprehension in English, attention to detail, and good online searching and database skills.

This 10-month assistantship (with fee scholarship) is for the SEM editorial assistant. This individual works with the SEM executive director and editors on a wide range of publications and communications, such as the journal Ethnomusicology, SEM Newsletter, Ethnomusicology Translations online series, SEM website (including news items), SEM YouTube channel, and SEM-L (electronic list). Along with editorial and production tasks, the editorial assistant writes short articles about SEM and ethnomusicology and assists with the Society’s Annual Meeting, special projects, and general operations. The assistantship offers the opportunity to work with the world’s largest association of ethnomusicologists and to communicate with its diverse membership, one fourth of which lives outside the U.S. Individuals with an interest in applying for the position should speak with the SEM executive director. We seek applicants with a strong interest in writing and editing, familiarity with the Chicago Manual of Style, and the ability to manage detailed information.

TAI offers two, 10-month GA positions with no fee scholarships. Duties for both positions include working with Traditional Arts Indiana director Jon Kay on various projects, including working with Indiana artisans.


All new university appointees must have a bank account and apply for direct deposit of their checks.

A student academic appointee of 37.5% FTE must be enrolled in 6 credit hours or G901. The requirements regarding enrollment are outlined in the Handbook for Student Academic Appointees. Please plan your schedule accordingly.

All international students are required to take and pass the Test of English Proficiency for Associate Instructor Candidates (TEPAIC) before they are allowed to teach. Contact the Department of Second Language Studies to make an appointment.

Attend AI/GA orientation and at least one Center for Innovative Teaching and Learning (CITL) workshop in August the week before classes begin.

A student must have no incompletes on their record. Incompletes must be removed by July 1 prior to the fall semester.

Unless otherwise stated, all assistantships include a fee scholarship for up to 12 credit hours per semester. If appointed fall and spring semesters, 6 credit hours during the summer are awarded. Unused credit hours per semester do not roll over to the next semester. Fee scholarships do not cover a small portion of tuition, mandatory fees or non-College courses; they are not transferable.