Graduate Assistant Requirements

Graduate assistants

Graduate assistants normally are expected to work 20 hours per week and are considered 50% full time employees (FTE). On occasion, they may be considered 37.5% FTE; they are then required to work 15 hours per week, and their stipend will be reduced accordingly.

Job descriptions

This 12 month GA position with tuition remission, will involve work with AFS staff on a variety of activities, including (but not limited to) the AFS website, communications with AFS members, the AFS annual meeting, and special projects such as media and advocacy initiatives, outreach programs, and archival projects.

The number of GA positions for this job will vary between 2 and 3 and will include tuition remission. Graduate assistants at the AAAMC work primarily with special collections of African American popular music. Duties may include: processing collections comprised of sound recordings, scores, photographs, and manuscripts; preparing box/folder lists and other finding aids; digitizing various audio formats and making CD reference copies; contributing and editing reviews and articles for Black Grooves and Liner Notes; scanning photographs and print material; assisting with special projects; conducting research to support AAAMC activities.

The Archives of Traditional Music offers 3, 10 month GA positions with tuition remission. The ATM endeavors to assign projects to students that balance ATM’s need to serve patrons and the particular expertise and research interests of the student. Each GA works 20 hours a week under the supervision of the Archivist/Director. Graduate Assistants at ATM perform a range of duties depending on their expertise and interests, but the work generally falls into the following areas: Preparing field collection indexes for and pushing commercial recordings to the Media Collections Online database, packing recordings for ALF ingest, reshelving, assist in the creation of playlists for special projects and events, inventory and pre-catalog commercial recordings, processing assistance, labeling, writing collection highlights, Noon Concerts and Lecture planning, staff the Library circulation desk, and occasionally helping with other tasks as needed such as helping to move boxes, event booth assistance, and cleanup.

This is a 10-month position with tuition remission. Assist editors with the preparation of manuscripts for publication; receive, acknowledge, and track submissions using a web-based database; manage correspondence with authors and guest editors; copyedit accepted materials; mark-up manuscripts and coordinate composition process with typesetter; check proofs for errors; coordinate printing with typesetter and printer; coordinate offprint orders and mailing of complimentary copies; post updates to the JFR website. Anyone seriously interested in this position should talk to the JFR Editor before the meeting to select AIs and GAs.

This is a 10-month GA position, with no tuition remission. Duties include Indexing books and journal articles using online webform, updating online databases, and communicating with MLA staff. The GA occasionally assists library patrons with directional queries, as needed. These positions demand excellent reading comprehension in English, attention to detail, and good online searching and database skills.

This 10-month assistantship with tuition remission is for the SEM Editorial Assistant. The individual works with the SEM Executive Director, Program Specialist, and publication editors on a range of publications and communications, such as the SEM Newsletter, Ethnomusicology Translations online series, SEM website (including news items), SEM YouTube channel, and SEMAnnouncements-L (electronic list). Along with editorial and production tasks, the Editorial Assistant writes short articles about SEM and ethnomusicology and assists with the Society’s Annual Meeting, special projects, and general operations. The assistantship offers the opportunity to work with the world’s largest association of ethnomusicologists and to communicate with its diverse membership, one quarter of which lives outside the U.S. Individuals with an interest in applying for the position should contact the SEM Executive Director ( The Society seek applicants with a strong interest in writing and editing, familiarity with the Chicago Manual of Style, and the ability to manage detailed information.

Traditional Arts Indiana offers two, 10-month GA positions with tuition remissions. Duties for both positions include working with Traditional Arts Indiana director Jon Kay on various projects, including working with Indiana artisans.


All new university appointees must have a bank account and apply for direct deposit of their checks.

A student academic appointee of 37.5% FTE must be enrolled in 6 credit hours or G901. The requirements regarding enrollment are outlined in the Handbook for Student Academic Appointees. Please plan your schedule accordingly.

All international students are required to take and pass the Test of English Proficiency for Associate Instructor Candidates (TEPAIC) before they are allowed to teach. Contact the Department of Second Language Studies to make an appointment.

Attend AI/GA orientation and at least one Center for Innovative Teaching and Learning (CITL) workshop in August the week before classes begin.

A student must have no incompletes on their record. Incompletes must be removed by July 1 prior to the fall semester.

Unless otherwise stated, all assistantships include a fee scholarship for up to 12 credit hours per semester. If appointed fall and spring semesters, 6 credit hours during the summer are awarded. Unused credit hours per semester do not roll over to the next semester. Fee scholarships do not cover a small portion of tuition, mandatory fees or non-College courses; they are not transferable.