Graduate Assistant Requirements

Graduate assistants

Graduate assistants normally are expected to work 20 hours per week and are considered 50% full time employees (FTE). On occasion, they may be considered 37.5% FTE; they are then required to work 15 hours per week, and their stipend will be reduced accordingly.

Job descriptions

This 12 month GA position will involve work with AFS staff on a variety of activities, including (but not limited to) the AFS website, communications with AFS members, the AFS annual meeting, and special projects such as media and advocacy initiatives, outreach programs, and archival projects.

Graduate assistants at the AAAMC work primarily with special collections of African American popular music. Duties may include: processing collections comprised of sound recordings, scores, photographs, and manuscripts; preparing box/folder lists and other finding aids; digitizing various audio formats and making CD reference copies; contributing and editing reviews and articles for Black Grooves and Liner Notes; scanning photographs and print material; assisting with special projects; conducting research to support AAAMC activities.

Graduate Assistants at the Archives of Traditional Music work primarily in the area of digital access and receive training and experience in the following areas: collection of appropriate metadata for digitized files; working with documentation supplied by field collectors; metadata entry in the Media Collections Online (MCO) digital streaming platform; and verification and entry of file information such as time stamps and track titles.

Graduate Assistants also work with physical holdings and receive training in print matter digitization; proper handling of print and physical objects associated with audio-visual materials; preliminary field collection inventories and description in preparation for cataloging; and other procedures typically used in audio archives. In the course of their work, Graduate Assistants listen to a large number of field collections from a variety of collectors. ATM Graduate Assistant duties may also include preparation for and participation in ATM outreach events, physical and digital exhibit creation, and contributions to the department blog.

The Journal of Folklore Research graduate assistant will work with the journal editors on the preparation of manuscripts for publication; receive, acknowledge, and track submissions using a web-based database; manage correspondence with authors and guest editors; copyedit accepted materials; mark-up manuscripts and coordinate composition process with typesetter; check proofs for errors; coordinate printing with typesetter and printer; coordinate offprint orders and mailing of complimentary copies; post updates to the JFR website. Anyone seriously interested in this position should talk to the JFR Editor before the meeting to select AIs and GAs.

The Society for Ethnomusicology graduate assistant works with the SEM Executive Director, Program Specialist, and publication editors on a range of publications and communications, such as the SEM Newsletter, Ethnomusicology Translations online series, SEM website (including news items), SEM YouTube channel, and listservs. Along with editorial and production tasks, the Editorial Assistant writes short articles about SEM and ethnomusicology and assists with the Society’s Annual Meeting, special projects, and general operations. The assistantship offers the opportunity to work with the world’s largest association of ethnomusicologists and to communicate with its diverse membership, one quarter of which lives outside the U.S. Individuals with an interest in applying for the position should contact the SEM Executive Director (semexec@iu.edu). SEM seeks applicants with a strong interest in writing and editing, familiarity with the Chicago Manual of Style, and the ability to manage detailed information.

The Traditional Arts Indiana graduate assistant works with Traditional Arts Indiana Apprenticeship Program and Indiana Heritage Fellowships including the solicitation and review of apprenticeship and fellowship applications. They coordinate artist site visits and write exhibition text about apprenticeship teams and heritage fellowships for TAI websites and print publications. In addition, they assist with the general operation of Traditional Arts Indiana, including producing website and social media content, fieldwork and event documentation and archiving, and the curation of TAI’s Rotating Exhibition Network (REN).

Requirements

All new university appointees must have a bank account and apply for direct deposit of their checks.

A student academic appointee of 37.5% FTE must be enrolled in 6 credit hours or G901. The requirements regarding enrollment are outlined in the Handbook for Student Academic Appointees. Please plan your schedule accordingly.

All international students are required to take and pass the Test of English Proficiency for Associate Instructor Candidates (TEPAIC) before they are allowed to teach. Contact the Department of Second Language Studies to make an appointment.

Attend AI/GA orientation and at least one Center for Innovative Teaching and Learning (CITL) workshop in August the week before classes begin.

A student must have no incompletes on their record. Incompletes must be removed by July 1 prior to the fall semester.

Unless otherwise stated, all assistantships include a fee scholarship for up to 12 credit hours per semester. If appointed fall and spring semesters, 6 credit hours during the summer are awarded. Unused credit hours per semester do not roll over to the next semester. Fee scholarships do not cover a small portion of tuition, mandatory fees or non-College courses; they are not transferable.